Table of Contents

1. Introduction | What Is an After-Convention?
2. Why Unique Venues Are Ideal for After-Conventions
3. The Added Value of Historic Buildings and Special Spaces
4. Recommended Venues for After-Convention Events
5. Key Preparation Points for a Successful After-Convention

Introduction | What Is an After-Convention?

An after-convention refers to a networking event held following the conclusion of the official programs of conventions, conferences, or exhibitions. It is not merely a social gathering; rather, it plays a vital role in facilitating participant networking and deepening knowledge sharing and information exchange. Moreover, it provides an opportunity to showcase aspects of a company or organization, as well as local culture, that may not be fully conveyed during the official program. By effectively implementing an after-convention, organizers can enhance participant satisfaction and motivate attendance at future events, making it an essential component for increasing the overall value of the convention.

Why Unique Venues Are Ideal for After-Conventions

A unique venue refers to a location that offers distinctiveness and ambiance, setting it apart from standard hotel banquet halls or conference rooms. Non-traditional spaces such as historic buildings, art museums, cultural facilities, and gardens provide participants with a memorable experience while naturally encouraging conversation and networking. The visual and sensory stimuli of these venues leave a lasting impression on attendees and can help reinforce the content of conferences or academic sessions in their memory. Additionally, such venues often have strong potential for social media appeal and media coverage, further enhancing the overall value of the program.

The Added Value of Historic Buildings and Special Spaces

Utilizing historic buildings and distinctive spaces can add significant value to your program. Exposure to prestigious architecture and cultural assets stimulates participants’ intellectual curiosity and provides a unique, memorable experience. The space itself serves as a natural catalyst for conversation and interaction, promoting networking effortlessly. Additionally, by incorporating performances, dining, and exhibitions that reflect the cultural and historical context, the event can offer educational and emotional experiences that go beyond a standard social gathering. Such venues are key to creating after-conventions that leave a lasting impression on participants.

Recommended Venues for After-Convention Events

KUDAN-KAIKAN TERRACE

Tokyo | Chiyoda-ku

Constructed to commemorate the Enthronement Ceremony of Emperor Showa, Kudan Terrace is recognized as a historically significant building. It has been carefully restored to serve as a distinguished venue that combines modern facilities with the dignity and elegance of its original era.

For after-convention events, the venue offers a fully glass-enclosed café space as well as a rooftop garden with sweeping views of central Tokyo. The bright, naturally illuminated interiors and expansive terrace provide vistas of iconic landmarks such as the Imperial Palace, Nippon Budokan, and Yasukuni Shrine, offering participants a truly memorable and unique experience.

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Heian Jingu Kaikan

Kyoto | Okazaki

Renovated in 2018, Heian Jingu Kaikan is a distinguished venue adjacent to the nationally designated scenic garden, Shinen, situated within one of Kyoto’s most iconic historical locations. Combining cultural significance with modern convenience, the venue accommodates intimate gatherings of a few dozen guests up to banquets for 200 participants, and can host over 300 guests when the entire facility is reserved.

Overlooking the Shinen Garden, the venue features a traditional pond-style strolling garden that embodies a millennium of Heian-era landscaping techniques. Guests can enjoy seasonal beauty, from the crimson weeping cherry blossoms in spring to vibrant autumn foliage and serene winter snowscapes. Banquets set against this panoramic backdrop offer an unforgettable experience for both domestic and international attendees.

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FUNATSURU KYOTO KAMOGAWA RESORT

Kyoto | Kiyamachi

Founded in 1870, Funatsuru boasts a rich history of over 150 years. Originally established as a traditional ryotei-ryokan, it was a gathering place for prominent cultural figures and connoisseurs. In 2012, the property was registered as a Tangible Cultural Property, preserving its distinguished five-story pagoda-style Japanese architecture. Situated along the picturesque Kamo River, the venue offers a rare setting where guests can experience the seasonal beauty of Kyoto.

The resort features a variety of elegant spaces, including the majestic Grand Ball Room with a 4.9-meter-high ceiling, the Gallery Room adorned with the exquisite ceiling paintings of Japanese artist Daun Komura, and the tranquil VIP Room ideal for intimate gatherings. Additionally, outdoor areas such as the seasonal Kawadoko along the Kamo River and the terrace overlooking the thirty-six peaks of Higashiyama allow for events that fully embrace the unique charm of Kyoto. These versatile spaces accommodate a range of event sizes and purposes, offering an unforgettable experience for attendees.

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Key Preparation Points for a Successful After-Convention

Thorough preparation is essential for the success of an after-convention event. Begin by reviewing the venue’s infrastructure, including audio-visual equipment, lighting, and communication systems, and arrange for any additional resources if needed. Attention should also be given to participant flow, safety measures, and accessibility to ensure a seamless experience for all attendees. Incorporating local culture and specialties into catering and program elements can further enhance the sense of exclusivity and engagement. By carefully managing these aspects, organizers can ensure smooth operations, high participant satisfaction, and maximize the overall value of the convention.

At UNIQUE VENUES OF JAPAN, we provide end-to-end support—from venue selection and event planning to catering and experiential program arrangements. Please do not hesitate to contact us for further assistance.

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